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This Notice explains what personal data CapSha collects, why it is processed, how it is protected, and the choices available to you.
CapSha is committed to processing data fairly, with integrity, responsibility, security, and transparency. We process personal data in accordance with CapSha’s Data Protection Policy (DPP) and related internal procedures. Where applicable, we also take into consideration relevant legal, regulatory, and contractual obligations. This means we handle information in line with CapSha’s own Data Protection Policy (DPP) and not under any national, regional jurisdiction. We process data only for legitimate purposes related to the mandate of the initiative, and we apply the highest standards to safeguard your privacy. CapSha may provide this Notice in different formats. In situations where data is collected offline or verbally (for instance, via phone or in person during field projects), we will inform you of the key points of this Notice and let you know how to access the full text for more details. Regardless of how we collect your data, we handle it according to the principles in this Notice.
This Notice applies to all personal data that CapSha collects in the below contexts. It covers the data of:
This Notice also applies when CapSha obtains personal data about individuals from third-party sources. Specific platforms may present additional terms or privacy information. Third-party websites linked from CapSha are governed by their own privacy policies. This Notice concerns personal data about identifiable individuals.
The type of information we collect depends on your interaction with CapSha. We only ask for information relevant and necessary for the stated purpose. This may include your full name, title, affiliation, postal address, email address, telephone number, and country.
If you create an account, we collect credentials and information needed to establish and maintain it.
We collect responses, submissions, feedback, and any personal data you voluntarily provide.
With your consent, we may collect photographs, video, audio, or voice and may request a Consent & Release Form.
We may request professional qualifications, a CV, expertise, or publications when relevant.
We may collect information needed to establish eligibility, deliver assistance, monitor a project, or obtain feedback.
Our websites and platforms may collect IP address, browser type, operating system, referring website, pages accessed, dates and times, cookies, and similar technical information.
Users may manage cookie preferences through their browser settings. Certain website functions may be affected if cookies are disabled.
CapSha may receive data from partners or other authorized sources and will handle it according to this Notice.
CapSha collects and uses data only for purposes aligned with our mandate and the service provided.
CapSha processes personal data based on consent, contractual necessity, legitimate organizational interests, fulfillment of its mandate, or other grounds permitted under its Data Protection Policy.
Access is restricted to authorized personnel who need the information for the purposes described. Personnel and collaborators are subject to confidentiality obligations and access controls.
CapSha may share the minimum necessary information with trusted implementing partners.
CapSha retains personal data only for as long as necessary for the purpose for which it was collected and according to internal retention rules.
Data may be retained longer for compliance, auditing, archiving, research, statistics, or protection of CapSha’s rights, with appropriate safeguards. It will not be kept indefinitely.
CapSha uses technical, physical, and organizational measures to prevent unauthorized access, disclosure, alteration, or destruction.
Controls are reviewed and updated in line with CapSha rules, industry practices, and applicable international standards.
Where appropriate, CapSha may notify affected individuals of significant data-security incidents in accordance with its internal procedures.
Under CapSha’s DPP, you may submit requests concerning personal data held about you.
Requests may be subject to limitations under CapSha’s rules. CapSha will respond and explain any refusal or limitation.
Personal data may be accessed or processed in multiple countries where CapSha, CGIAR centers, or authorized service providers operate. Appropriate safeguards are applied to protect personal data.
To submit a request, question, concern, or complaint about personal data, use the CapSha Contact Support page at Contact Us Page and select the appropriate option. CapSha may need to verify your identity before fulfilling certain requests. We will respond within a reasonable timeframe in accordance with our internal procedures.
CapSha may update this Notice to reflect legal requirements, improvements in data-protection practices, or operational changes. Significant changes may be communicated prominently. The latest revision date appears at the top of the Notice.
Nothing in this Notice shall be construed as a waiver of CapSha’s privileges or immunities or as acceptance of the jurisdiction of national courts. CapSha is a CGIAR initiative governed by its own internal legal framework, including its Data Protection Policy and related procedures, together with general principles of international law.
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