Standard operating procedures for sweetpotato breeding data management. COP Breeding Data Management SweetGAINS

Scientific / Technical Skills

Standard operating procedures for sweetpotato breeding data management. COP Breeding Data Management SweetGAINS

Manual / Guide

Thematic Area: Breeding | Data Science | Digital Agriculture | Tubers & Roots
Region: East Africa
Language(s): English

Current modernization efforts of sweetpotato breeding operations in Africa establish a new mindset. A modern sweetpotato breeding program continuously generates vast amounts of data on which it depends for all decision making throughout the program. Without a proper systematization of efforts, it is likely that significant mistakes can be unwillingly made, which would impact in a negative manner both genetic gains and the adoption of new varieties by smallholders. This document describes standard operating procedures (SOPs) for implementing breeding data workflows to ensure that all necessary breeding data are recorded appropriately and made easily accessible. This document needs to be considered as an alive one, as through its ensuing iterations additional SOPs will be added, and the current ones would be modified to reflect the learnings acquired. The data management SOPs in this volume cover the following key sweetpotato breeding data workflows: phenotyping, crossing, quality assessment, germplasm management, and DNA sample management. A relational database, SPBase (www.sweetpotatobase.org)1, plays a central role as a breeding data management system across workflows. Several other digital tools have been developed to connect to SPBase to facilitate recording and uploading different types of data.

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CIP. (2020). Standard operating procedures for sweetpotato breeding data management. COP Breeding Data Management SweetGAINS. CIP: Lima, Peru.

1Introduction

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2Scope

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Website Users: individuals visiting CapSha websites and users who interact with CapSha’s official social media pages.
Event Participants: individuals registering for or attending CapSha events, conferences, webinars, workshops, or training sessions.
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Platform/Database Users: individuals creating accounts for CapSha repositories, databases, forums, or managed online systems.
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Project Beneficiaries: individuals whose personal data is collected in CapSha field projects or programmes.
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This Notice also applies when CapSha obtains personal data about individuals from third-party sources. Specific platforms may present additional terms or privacy information. Third-party websites linked from CapSha are governed by their own privacy policies. This Notice concerns personal data about identifiable individuals.

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4Why we collect your data

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CapSha processes personal data based on consent, contractual necessity, legitimate organizational interests, fulfillment of its mandate, or other grounds permitted under its Data Protection Policy.

6How long we keep your data

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7How we protect your data

CapSha uses technical, physical, and organizational measures to prevent unauthorized access, disclosure, alteration, or destruction.

Secure infrastructure, encryption where applicable, firewalls, and monitoring.
Need-to-know access controls.
Training, policies, and confidentiality requirements.
Incident and data-breach response procedures.

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Where appropriate, CapSha may notify affected individuals of significant data-security incidents in accordance with its internal procedures.

8Requests related to your data

Under CapSha’s DPP, you may submit requests concerning personal data held about you.

Access: request confirmation and a copy of your personal data.
Correction: request correction of inaccurate or incomplete data.
Deletion: request erasure where there is no overriding reason to retain the data.
Objection or withdrawal of consent: object to processing or withdraw consent where applicable.

Requests may be subject to limitations under CapSha’s rules. CapSha will respond and explain any refusal or limitation.

Personal data may be accessed or processed in multiple countries where CapSha, CGIAR centers, or authorized service providers operate. Appropriate safeguards are applied to protect personal data.

9How to submit a request or contact us

To submit a request, question, concern, or complaint about personal data, use the CapSha Contact Support page at Contact Us Page and select the appropriate option. CapSha may need to verify your identity before fulfilling certain requests. We will respond within a reasonable timeframe in accordance with our internal procedures.

10Changes to this data protection and privacy notice

CapSha may update this Notice to reflect legal requirements, improvements in data-protection practices, or operational changes. Significant changes may be communicated prominently. The latest revision date appears at the top of the Notice.

11Privileges and immunities & applicable law

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Standard operating procedures for sweetpotato breeding data management. COP Breeding Data Management SweetGAINS